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Square Merchant Agreement

Effective May 11, 2026 · Last reviewed May 11, 2026

Jurisdiction: US (50 states); governing law: Arizona.

1. Scope

This Square Merchant Agreement (“Agreement”) governs your use of Square as a payment processor through ChairSlay, a booking and operations platform for chair-rental beauty studios and the independent stylists who lease chairs from them. ChairSlay is operated by Foocorp LLC (“ChairSlay”, “we”, “us”). “You” means the Studio Operator or Stylist who connects a Square Account to ChairSlay or who uses Square hardware via ChairSlay.

This Agreement supplements the ChairSlay Terms of Service and Privacy Policy. The parallel terms for Stripe Connect users live at the Connected Account Agreement. Where this Agreement and the Terms of Service conflict on matters specific to Square, this Agreement controls.

2. Definitions

  • Square Account — your Square seller account that you connect to ChairSlay via Square OAuth.
  • Square Seller Agreement — Square’s then-current Seller Agreement and General Terms of Service, available at https://squareup.com/us/en/legal/general/ua and https://squareup.com/us/en/legal/general/payment-terms.
  • Square Hardware — Square-manufactured payment-acceptance devices (Square Reader, Square Terminal, Square Stand, Square Register, etc.) purchased from Square.
  • Platform — ChairSlay (Foocorp LLC).
  • Account — your tenant on the ChairSlay platform.
  • Studio Operator — a Square Account Holder who operates a chair-rental studio.
  • Stylist — a 1099 independent contractor who leases a chair from a Studio Operator.
  • Sub-Tenant — a Stylist whose Membership is in a Studio Operator’s Account.
  • Client — an end-consumer who books appointments with a Stylist.
  • Client Payment — money paid by a Client to a Stylist for services or retail.
  • Rent — money paid by a Stylist to a Studio Operator for chair, booth, or suite use.

3. Square Seller Agreement

By connecting a Square Account through ChairSlay, you also agree to the Square Seller Agreement directly with Square. The Square Seller Agreement is a separate contract between you and Square; ChairSlay is not a party to it.

Where this Agreement and the Square Seller Agreement conflict on matters between you and Square (including Square’s risk-management decisions, payout timing, hardware terms, and underwriting), the Square Seller Agreement controls.

You are solely responsible for keeping your Square Account in good standing. If Square suspends, restricts, or terminates your Square Account, ChairSlay’s ability to act on your behalf will be suspended for the duration of that action; ChairSlay is not responsible for Square’s risk-management decisions.

4. Platform’s role and limits

ChairSlay is software. We are not a payment processor, money transmitter, or merchant of record for transactions processed through your Square Account. Your Square Account is the merchant of record for every charge, refund, and dispute.

What ChairSlay does on your behalf

  • Initiates charges and refunds via the Square API on your authorization (you grant scopes by completing Square OAuth).
  • For Square Hardware: routes charge requests to a paired Square Terminal via the Square Terminal API, or hands off to the Square POS app via deep-link from your phone or tablet.
  • Persists Square-issued tokens (payment-method IDs, charge IDs, last-4 / brand). We never store full card numbers, magnetic-stripe data, or bank-account credentials.
  • Surfaces Square webhook events in our UI for your operational visibility.
  • Records charge metadata against the relevant booking, lease, or retail line so your reporting in ChairSlay reflects Square activity.

What ChairSlay does NOT do

  • We do not custody your funds. All settlement flows directly from Square to your bank account; Foocorp does not hold a balance on your behalf.
  • We do not take a percentage of any Square transaction (see §6).
  • We do not set prices for your services or your Sub-Tenants’ services.
  • We do not disburse Sub-Tenant earnings through a master account before splitting. Sub-Tenant Client Payments settle directly to the Sub-Tenant’s Square Account — see §9.
  • We do not issue refunds, respond to disputes, or contest chargebacks on your behalf. The refund and dispute-response controls in our UI initiate Square API calls against your Square Account; Square processes them.
  • We do not manufacture, sell, warranty, or service Square Hardware — see §10.

5. Your authorizations

By connecting a Square Account through ChairSlay, you authorize ChairSlay to:

  • Read your Square Account profile, location list, and hardware inventory to surface integration-health UI;
  • Create charges and refunds against your Square Account when initiated by your Users or by automated workflows you’ve configured (rent debit schedule, deposit collection, retail sales);
  • Send charge requests to Square Terminal devices paired to your Square Account via the Square Terminal API;
  • Receive Square webhook events about activity on your Square Account.

You may revoke these authorizations at any time by disconnecting your Square Account from Account Settings → Payments. Disconnection takes effect immediately for new charges; in-flight payouts continue to settle on Square’s schedule.

6. Application fees

ChairSlay charges the following platform fees on transactions processed through your Square Account, via Square’s app_fee_money parameter (the OAuth equivalent of Stripe Connect’s application_fee_amount). Fees are deducted at charge time; the net amount settles to your Square Account.

Charge type on SquareChairSlay platform fee
Rent (ACH or card) collected from a Stylist0%
Client Payment0% (effective 2026-05-16; prior fee schedule listed 0.3%)
Sublet rent split2%
Retail sale0%

Square’s processing fees (currently 2.6% + $0.10 per card transaction; varies by card type and channel) are charged separately by Square per Square’s pricing schedule. ChairSlay does not control Square’s fees and adds no spread on top of them.

Fees on Square apply uniformly with fees on Stripe — the choice of processor does not change ChairSlay’s platform fee schedule. If you also (or instead) connect a Stripe account, the Connected Account Agreement §6 application-fee schedule applies to Stripe-routed transactions.

We may change this policy on 30 days’ notice to the Account-owner email. If you do not accept the change, you may disconnect your Square Account before it takes effect; charges processed before disconnection are governed by the policy in effect at the time of the charge.

7. Settlement and payouts

  • Funds from charges processed against your Square Account settle to the bank account you’ve linked in Square, on Square’s default rolling schedule (typically next-business-day for cards; Square controls timing).
  • ChairSlay does not delay, batch, or hold settlement.
  • We do not have authority to redirect payouts to a different bank account or to a different entity.

8. Refunds, disputes, and chargebacks

  • You are solely responsible for refund decisions, refund policies, dispute responses, and chargeback liability for transactions you process to your Clients.
  • ChairSlay is not a party to those transactions and has no authority to issue refunds, file dispute representations, or respond to chargebacks on your behalf.
  • Square’s dispute and chargeback fees are passed through at-cost; ChairSlay adds no spread.
  • If a Client disputes a deposit or charge initiated through ChairSlay’s deposit-collection flow on Square, ChairSlay will surface the dispute in your UI and may forward Square’s dispute notification to you, but the response and outcome remain your responsibility.

9. Booth-rental sub-tenancy

If your Account is a Studio Operator account that uses booth-rental sub-tenancy, the following additional terms apply:

  • Each Sub-Tenant connects their own Square Account (or their own Stripe account) through ChairSlay’s Stylist onboarding flow. A Sub-Tenant’s Square Account is the merchant of record for that Sub-Tenant’s Client Payments.
  • Sub-Tenant Client Payments settle directly to the Sub-Tenant’s Square Account, not yours. You do not have authority over a Sub-Tenant’s Square Account, payouts, or Client funds.
  • Sublet Rent Splits are not routed through ChairSlay on Square. Square OAuth does not provide a transfer mechanism between separate Square Accounts. If you operate a sublet arrangement and the primary leaseholder uses Square, the rent split between primary and sub-tenant must be settled out-of-band (e.g., manual bank transfer, Cash App, ACH between accounts you each control) — or you may switch the sublet workflow to Stripe, where Sublet Splits are routed automatically per the Connected Account Agreement §9.
  • The structural separation between Square Accounts is intentional and non-negotiable. It keeps Sub-Tenants’ service revenue out of your custody and supports their classification as independent contractors under IRS guidance and applicable state law (including AB5-style tests). You agree not to request or facilitate routing of a Sub-Tenant’s Client Payments through your Square Account.
  • Sub-Tenants own their Client relationships and Client data. Client records, appointment details, service prices, and revenue are stylist-private and are not visible from your master Account’s admin lens. On Sub-Tenant offboarding, Client records travel with the Sub-Tenant; you have no claim to them by default.
  • Tenant security deposits are held by you directly or by a third-party escrow provider — never by ChairSlay. ChairSlay does not offer a deposit-holding feature on rent. Holding tenant security deposits would trigger property-manager licensure in many states, which is outside the scope of our SaaS platform. If you collect a security deposit from a Sub-Tenant, you are solely responsible for its custody, accounting, return, and dispute handling per the lease and applicable state law.

10. Square Hardware

ChairSlay supports use of Square Hardware (Square Reader, Square Terminal, Square Stand, Square Register, and successor devices Square releases) alongside the Square OAuth integration.

Procurement and ownership

  • You purchase Square Hardware directly from Square (or from authorized Square retailers). ChairSlay does not sell, resell, distribute, manufacture, finance, lease, warranty, or service Square Hardware.
  • Title to and possession of the hardware passes from Square to you per Square’s hardware terms and your purchase receipt with Square. ChairSlay has no possessory interest in the device at any point.
  • Lost, stolen, damaged, or defective hardware — including warranty claims, returns, refurbishment, and replacement — is between you and Square per Square’s hardware terms. ChairSlay is not a party to those claims and has no authority to mediate or resolve them.

Integration paths

ChairSlay integrates with Square Hardware via two paths, both standard Square integration patterns. Use whichever fits your physical setup:

  • Square POS app handoff (mobile devices). From a phone or tablet running Square POS with a Square Reader paired, ChairSlay UI exposes a “Charge via Square” button that opens Square POS via deep-link with the amount, customer reference, and callback URL prefilled. Your customer pays in the Square POS app on your device; Square POS calls back to ChairSlay with the charge ID, which we record against the booking or lease.
  • Square Terminal API (cloud). For a Square Terminal pinned to your studio reception desk, ChairSlay sends server-side charge requests through the Square Terminal API to the paired device. The Terminal prompts your customer to tap, dip, or swipe; settlement and receipt happen on the Terminal; the charge ID returns to ChairSlay through Square’s webhook.

ChairSlay does not integrate via Square’s native In-App Payments SDK or Reader SDK (these require a native iOS / Android shell, which ChairSlay does not ship). If you need an integration path beyond the two above, Square POS standalone use remains fully available — your hardware works for any Square transaction whether or not it is initiated through ChairSlay.

PCI scope

Square Hardware is PCI-compliant per Square’s certifications. Cardholder data flows directly from the device to Square — it does not pass through ChairSlay servers, browser sessions, or storage at any point. ChairSlay’s use of Square Hardware does not change your PCI scope obligations under Square’s terms.

Operational disclaimers

  • ChairSlay does not control device firmware, software updates, or compliance posture. Those are managed by Square per the Square Seller Agreement and the device’s owner manual.
  • ChairSlay does not guarantee compatibility between specific hardware models and specific ChairSlay features. Hardware support depends on Square’s API surface, which Square may change.
  • If a charge initiated through ChairSlay fails on the hardware (network outage, device timeout, customer payment-method decline), ChairSlay surfaces the failure in our UI but the customer-facing experience and resolution are yours.

11. Your responsibilities

You will:

  • Comply with the Square Seller Agreement, this Agreement, the ChairSlay Terms of Service and Acceptable Use Policy, and all applicable laws (including consumer-protection, anti-money-laundering, sanctions, payment-card industry, TCPA / CAN-SPAM, and tax laws).
  • Maintain accurate Square Account information, including beneficial-ownership and tax-identification information that Square requires for KYC.
  • Be responsible for your tax obligations arising from charges processed through your Square Account, including issuing IRS Form 1099-K / 1099-NEC where required and remitting sales tax where applicable.
  • Disclose your refund and cancellation policy to Clients before they complete a transaction, where applicable law requires.
  • Use ChairSlay’s deposit and no-show fee features only with Client consent that satisfies applicable consumer-protection law in your jurisdiction.
  • Operate your Square Hardware in accordance with Square’s terms and the device’s owner documentation.
  • Not collect prohibited Content (payment-card numbers, CVVs, US protected health information subject to HIPAA, Social Security numbers, government identification numbers) — see ToS §6.

12. Disconnection and termination

  • By you. Disconnect at Account → Settings → Payments at any time. Disconnection stops new charges through ChairSlay immediately. Pending payouts continue to settle on Square’s schedule. Your Square Account itself is not affected — only the integration between ChairSlay and Square. Your Square Hardware continues to work as a standalone Square device.
  • By us. ChairSlay may suspend or terminate the Square integration on your Account if you breach this Agreement, the Terms of Service, or the Acceptable Use Policy; if Square instructs us to do so; or if Square suspends, restricts, or terminates your Square Account. We will give notice where feasible; for conduct that poses imminent legal, security, or operational risk, suspension is immediate and notice follows.
  • Effect. On disconnection or termination, the Square Account itself remains yours under your direct relationship with Square. Square-side history, balances, hardware ownership, and dispute responsibility stay with you.

13. Indemnification

You will defend, indemnify, and hold ChairSlay (Foocorp LLC) and its officers, employees, and agents harmless from any third-party claim arising out of:

(a) charges, refunds, or disputes processed through your Square Account or Square Hardware; (b) tax obligations on those charges; (c) any breach of the Square Seller Agreement; (d) any Sub-Tenant dispute about payouts, sublet splits, or Client data ownership; (e) loss, theft, damage, defect, or misuse of Square Hardware; (f) your relationships with your Clients, Sub-Tenants, and any Stylist tenant; and (g) your violation of this Agreement, the Terms of Service, or applicable law.

14. Disclaimer and limitation of liability

THE PLATFORM, THE SQUARE INTEGRATION, AND ANY UI WE PROVIDE FOR SQUARE HARDWARE ARE PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY LAW:

  • CHAIRSLAY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT, AS TO BOTH OUR SOFTWARE AND ANY HARDWARE INTEGRATION.
  • CHAIRSLAY MAKES NO WARRANTY ABOUT SQUARE HARDWARE — WARRANTY ON THE DEVICE ITSELF IS BETWEEN YOU AND SQUARE.
  • IN NO EVENT WILL CHAIRSLAY BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, OR LOST DATA, ARISING OUT OF OR RELATED TO THIS AGREEMENT.
  • CHAIRSLAY’S TOTAL AGGREGATE LIABILITY UNDER THIS AGREEMENT WILL NOT EXCEED THE GREATER OF (i) THE SUBSCRIPTION FEES AND APPLICATION FEES YOU PAID US IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY OR (ii) ONE HUNDRED DOLLARS ($100).

These limits do not apply to (a) your indemnity obligations, (b) gross negligence or willful misconduct, or (c) liabilities that cannot be limited under applicable law.

15. Changes to this Agreement

We may update this Agreement. Material changes take effect on 30 days’ notice to the Account-owner email. Your continued use of the Square integration after the effective date is acceptance. Prior versions are posted at chairslay.com/legal/square-merchant-agreement/archive.

16. Governing law and disputes

  • Governing law. Arizona, without regard to conflict-of-laws principles.
  • Venue. State and federal courts sitting in Maricopa County, Arizona.
  • Informal resolution first. The parties will attempt informal resolution for 30 days before initiating formal proceedings.

17. Miscellaneous

  • Order of precedence. This Agreement supplements the ChairSlay Terms of Service. The Square Seller Agreement controls between you and Square. Where this Agreement and the Square Seller Agreement conflict on matters between you and Square, the Square Seller Agreement controls.
  • Severability. If any provision is unenforceable, the rest remain in force.
  • Assignment. You may not assign this Agreement without our consent; we may assign in connection with a merger, acquisition, or sale of assets.
  • Notices. Notices to us: legal@chairslay.com. Notices to you: your Account-owner email.
  • No waiver. Our failure to enforce a right is not a waiver.

18. Contact

Foocorp LLC
legal@chairslay.com

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